autocomplete● embarrassing
Wrong contact, same first name
You meant Sarah in Sales. Outlook filled Sarah from the old vendor list.
Client pricing in the wrong inbox.
Outbound email protection for Outlook
Catch the wrong person before you hit Send.
Mail Intelligence pauses risky Outlook sends — wrong person, mixed domains, sensitive stuff — so you can fix it before it leaves.
Outlook · Microsoft 365 · Exchange Online
outlook · compose · re: q3 financial summary
to:[email protected], [email protected]cc:[email protected], [email protected]subj:Q3 financial summaryattached:none
send
compose
analyze
review
send
the send-time problem
Sound familiar?
You start typing a name. Outlook fills it in. You hit send — and it's the wrong contact, the old client, or a personal Gmail in the mix. Embarrassing at best. A data leak at worst.
mixed recipients● risky
Personal Gmail in the mix
A reply-all that includes someone’s @gmail.com alongside the customer thread.
Internal notes leave the company.
how it works
One last check before you hit Send.
Confirm external recipients (and attachments) — without changing how you write email.
01
Install
Deploy via Microsoft 365 admin (or sideload fallback). Minutes, not a project.
02
Send normally
We check recipients, domains, attachments, and risky reply-all/BCC at send.
03
Confirm or fix
If something looks off, you get a clear warning before it goes.
privacy
Private by design.
Bodies and attachments are checked at compose-time and discarded. We keep the finding (e.g. external warning), not your email. No training on your content.
Checked at compose-time
Bodies and attachments are checked at compose-time and discarded. We keep the finding (e.g. external warning), not your email.
No training on your content
AI grammar runs confidentially: no training on your data, no logging of bodies. Findings are recorded; message content is not.
Encryption in transit and at rest
TLS 1.3 between the Outlook add-in and Mail Intelligence. AES-256 at rest for operational metadata only.
GDPR-ready
Built around European data protection requirements. See FAQ for DPAs and residency; Enterprise covers sovereign options.
the mail intelligence privacy promise
Bodies and attachments are checked at compose-time and discarded. We keep the finding, not your email. No training on your content.
pricing
Stop sending email to the wrong person.
Free for teams up to 25. Nine send-time checks free forever. AI writing help free for 90 days — then Free without AI, or Team at $3/user/mo.
Free
Nine send-time checks. AI grammar included free for 90 days from signup.
Free forever
≤25 users
- Outlook add-in for Microsoft 365
- All send-time checks — nine outbound protections
- AI grammar included free for 90 days from signup
- External, typo, mixed-domain checks
- PII and secrets scan
- Reply-all, BCC, and VIP alerts
- Per-tenant module config
- After 90 days: core stays free; AI turns off unless you upgrade
most teams
Team
Keep AI after 90 days, plus admin comfort and seat scale.
$3/ user / month
billed annually
- Everything in Free
- AI grammar included (no 90-day cutoff)
- Flat per-user (no per-check metering)
- Priority support
- Admin audit trail
- Seat scale above 25
Enterprise
Sovereign / DPA / named contact / SLAs on request.
Custom
on request
- Everything in Team
- Sovereign / DPA / named contact / SLAs on request
- Data residency options (EU, US; UK/AU on Enterprise)
Nine send-time checks free forever for teams up to 25. AI writing help free for 90 days — then stay on Free without AI, or Team at $3/user/mo.
Free for teams up to 25. Team for larger rollouts.
Plan comparison.
Nine outbound protections on every plan. AI writing help for 90 days on Free, unlimited on Team.
| Feature | Free | Free first 90 days | Team ($3/user/mo) |
|---|---|---|---|
| Warn on external recipients | |||
| Catch lookalike domains (typos) | |||
| Flag mixed internal + external recipients | |||
| Spot consumer vs corporate addresses | |||
| Confirm missing / odd attachments | |||
| Scan for PII, secrets, and custom patterns | |||
| Warn on risky reply-all | |||
| Protect BCC / too-many-visible recipients | |||
| Remind before VIP sends | |||
| AI writing help (grammar_spell) | ✓ unlimited | ||
| Per-tenant module on/off + warn/block | |||
| Admin portal | |||
| Admin audit log | |||
| Designed for ≤25 free seats | Scales with Team |
swipe → to compare plans